ITA Constitution Part I
Mon, 7 May 2001, 07:10 amGrant Malcolm6 posts in thread
ITA Constitution Part I
Mon, 7 May 2001, 07:10 am1. NAME. The name of the Association is “INDEPENDENT THEATRE ASSOCIATION (W.A.) INC.”
2. OBJECTIVES. The objects for which the Association is established are:
2.1. To promote cooperation and better communication between all persons or groups of persons engaged in the pursuit of theatre and theatrical arts.
2.2. To foster and encourage interest in all aspects of the theatre and the theatrical arts.
2.3. To establish and keep up to date a register of scripts, stage and personal properties, special effects, technical equipment, wardrobe, lighting equipment and all and any other tangible assets and things that are owned by, or in the possession of, members of the Association and which such members may be prepared to lend or hire out.
2.4. To print and publish a newsletter disseminating news and advertising forthcoming events and information about the activities of the members of the Association or such other individuals or groups of individuals or events as might be of interest to members of the Association.
2.5. To promote group workshops, drama festivals, cooperative theatrical productions, fund raising ventures and inter club activities of all kinds relating to the theatre and the theatrical arts.
2.6. To promote mutual patronage of and support for the theatrical productions of members.
2.7. To utilise the income of the Association, wherever derived, in support of the objects of the Association and not for the purpose of making profit divisible among the members or any of them.
3. POWERS.
3.1. To carry on any activities that may seem to the Association capable of being conveniently carried on in connection with its objects or calculated directly or indirectly to enhance the value or render profitable any of the AssociationÂ’s property or rights.
3.2. To acquire by way of purchase, lease, hire, exchange, loan or otherwise: any real or personal property, plant, or stock, which the Association may believe necessary for the purpose of its objects.
3.3. To invest and deal with the money or property of the Association, not immediately required, in such a manner as from time to time may be thought fit by the Committee of Management. Provided that in so doing no member shall derive monetary gain.
3.4. To sell or dispose of the property of the Association, or any part thereof, for such consideration as the Committee of management may think fit.
3.5. To adopt such means of making known and advertising the activities of the Association as shall seem expedient.
3.6. To appoint, employ, remove or suspend, as evidenced in writing, such staff and/or other persons as the Committee of management may think fit. In the case of such removal or suspension the person concerned shall have the right of appeal to a General Meeting of the Association.
3.7. To take or hold mortgages, liens and charges to secure payment of the purchase price, or unpaid balance of the purchase price, on any part of the AssociationÂ’s property, of whatsoever kind, held by the Association; or for any money due to the Association from purchasers and others.
3.8. To have and exercise all powers conferred upon an Association incorporated under the Associations Incorporation Act 1895 and Amendments and re-enactment thereof for the time being in force in Western Australia as being intended that the provisions of this Constitution shall be constructed as in amplification of the said Statutory Powers now and hereafter conferred upon such Associations and not in substitution thereof.
4. INCOME & PROPERTY. The income and property of the Association shall be applied solely towards the promotion of its objects as set forth in this constitution and no member shall be permitted either directly or indirectly to secure any pecuniary profit by way of bonus, dividend or otherwise. Provided that nothing shall prevent the payment, in good faith, of reasonable remuneration to any person servant or member of the Association in return for services actually rendered to the Association, or for the repayment of out of pocket expenses, incurred whilst engaged in activities for and an behalf of the Association and as approved by the Committee of management.
...continued Part II
2. OBJECTIVES. The objects for which the Association is established are:
2.1. To promote cooperation and better communication between all persons or groups of persons engaged in the pursuit of theatre and theatrical arts.
2.2. To foster and encourage interest in all aspects of the theatre and the theatrical arts.
2.3. To establish and keep up to date a register of scripts, stage and personal properties, special effects, technical equipment, wardrobe, lighting equipment and all and any other tangible assets and things that are owned by, or in the possession of, members of the Association and which such members may be prepared to lend or hire out.
2.4. To print and publish a newsletter disseminating news and advertising forthcoming events and information about the activities of the members of the Association or such other individuals or groups of individuals or events as might be of interest to members of the Association.
2.5. To promote group workshops, drama festivals, cooperative theatrical productions, fund raising ventures and inter club activities of all kinds relating to the theatre and the theatrical arts.
2.6. To promote mutual patronage of and support for the theatrical productions of members.
2.7. To utilise the income of the Association, wherever derived, in support of the objects of the Association and not for the purpose of making profit divisible among the members or any of them.
3. POWERS.
3.1. To carry on any activities that may seem to the Association capable of being conveniently carried on in connection with its objects or calculated directly or indirectly to enhance the value or render profitable any of the AssociationÂ’s property or rights.
3.2. To acquire by way of purchase, lease, hire, exchange, loan or otherwise: any real or personal property, plant, or stock, which the Association may believe necessary for the purpose of its objects.
3.3. To invest and deal with the money or property of the Association, not immediately required, in such a manner as from time to time may be thought fit by the Committee of Management. Provided that in so doing no member shall derive monetary gain.
3.4. To sell or dispose of the property of the Association, or any part thereof, for such consideration as the Committee of management may think fit.
3.5. To adopt such means of making known and advertising the activities of the Association as shall seem expedient.
3.6. To appoint, employ, remove or suspend, as evidenced in writing, such staff and/or other persons as the Committee of management may think fit. In the case of such removal or suspension the person concerned shall have the right of appeal to a General Meeting of the Association.
3.7. To take or hold mortgages, liens and charges to secure payment of the purchase price, or unpaid balance of the purchase price, on any part of the AssociationÂ’s property, of whatsoever kind, held by the Association; or for any money due to the Association from purchasers and others.
3.8. To have and exercise all powers conferred upon an Association incorporated under the Associations Incorporation Act 1895 and Amendments and re-enactment thereof for the time being in force in Western Australia as being intended that the provisions of this Constitution shall be constructed as in amplification of the said Statutory Powers now and hereafter conferred upon such Associations and not in substitution thereof.
4. INCOME & PROPERTY. The income and property of the Association shall be applied solely towards the promotion of its objects as set forth in this constitution and no member shall be permitted either directly or indirectly to secure any pecuniary profit by way of bonus, dividend or otherwise. Provided that nothing shall prevent the payment, in good faith, of reasonable remuneration to any person servant or member of the Association in return for services actually rendered to the Association, or for the repayment of out of pocket expenses, incurred whilst engaged in activities for and an behalf of the Association and as approved by the Committee of management.
...continued Part II
ITA Constitution Part III
Mon, 7 May 2001, 07:13 am9. COMMITTEE OF MANAGEMENT.
9.1. The management of the affairs of the Association shall be vested in the elected Committee of Management.
9.2. The Committee shall meet at such times as it determines and not less frequently than once every second calendar month.
9.3. Special meetings shall be called at the request of three committee members and shall be held within fourteen days.
9.4. The quorum for committee meetings shall be five members or one third of the committee whichever is the greater.
9.5. The President shall preside at all meetings of the committee and if absent the Vice President. In their absence the committee shall elect a chairman. The chairman shall have both a casting and a deliberative vote.
9.6. No member holding dual office may have more than one vote.
9.7. All actions of the committee are valid and binding unless and until the same is revoked or disapproved by the Committee or the Association at a Special General Meeting.
9.8. Any member of the Committee of Management missing three consecutive committee meeting, without reasonable justification, shall, at the discretion of the Committee of Management, be deemed to have forfeited their seat on the committee.
9.9. Any salaried officer, of the Association, serving in an ex-officio capacity shall not have the power to vote. All voting members of the Committee of Management shall serve in an honorary capacity.
9.10. Any member of the Committee of Management shall not vote, or take part in any deliberation, in respect of any contract, or proposed contract, in which that member has a monetary interest, and shall declare the nature of their involvement, and then absent themselves from that part of the meeting.
10. DUTIES OF OFFICERS.
10.1. President
10.1.1. To chair all meetings unless absent therefrom, or ineligible to do so.
10.1.2. To ensure that all business is attended to: and to ensure that the duties of the other officers and members of the Committee of Management are properly performed.
10.2. Vice President
10.2.1. To chair the meetings in the absence of the president unless ineligible to do so.
10.2.2. To assist the president.
10.3. Hon. Secretary
10.3.1. To see that full and accurate minutes of all committee of management and general meetings are kept in a minute book; and to present such minutes at the following meeting to be signed by the chairperson.
10.3.2. To give notice to members of all meetings as per this constitution.
10.3.3. To send to members with their notice of the Annual General Meeting:
10.3.4. Notice of their renewal of Annual Subscriptions.
10.3.5. Accreditation forms for Group Member delegations.
10.3.6. To conduct the correspondence of the Association as requested by the Committee of Management.
10.3.7. To be responsible for ensuring that a register of names and addresses of members of the Association; and those eligible to vote he kept. To give copies of the register to the President when requested.
10.3.8. To produce a list of all members eligible to vote at all General Meetings.
10.4. Hon. Treasurer
10.4.1. To keep proper records of all financial members and all monies received and expended.
10.4.2. To see that all monies due to the Association are paid to the credit of the Association with its Financial Institution.
10.4.3. To allow any financial member to inspect all the books of account when requested in writing.
10.4.4. To ensure that all cheques are signed by members as authorised by the Committee of Management. These two signatories shall in no way be recipients of such monies.
10.4.5. To ensure that all the books of account are audited annually by an Auditor appointed by the members at an Annual General Meeting.
11. SUB COMMITTEES & APPOINTMENTS.
11.1. Sub CommitteeÂ’s may be appointed by a General Meeting or by the Committee of Management for specific periods and specific purpose. Their terms of reference shall be set out, and they shall be responsible to whoever appointed them.
11.2. All monetary decisions made by a sub-committee must be approved by the Committee of Management.
11.3. The President shall be an ex-officio member of all sub-committeeÂ’s.
11.4. The Committee of Management, at its discretion, may delegate its authority, in writing, to any person or persons for any specific purpose. Those so appoint are directly responsible to the Committee of Management through the President.
... continued Part IV
9.1. The management of the affairs of the Association shall be vested in the elected Committee of Management.
9.2. The Committee shall meet at such times as it determines and not less frequently than once every second calendar month.
9.3. Special meetings shall be called at the request of three committee members and shall be held within fourteen days.
9.4. The quorum for committee meetings shall be five members or one third of the committee whichever is the greater.
9.5. The President shall preside at all meetings of the committee and if absent the Vice President. In their absence the committee shall elect a chairman. The chairman shall have both a casting and a deliberative vote.
9.6. No member holding dual office may have more than one vote.
9.7. All actions of the committee are valid and binding unless and until the same is revoked or disapproved by the Committee or the Association at a Special General Meeting.
9.8. Any member of the Committee of Management missing three consecutive committee meeting, without reasonable justification, shall, at the discretion of the Committee of Management, be deemed to have forfeited their seat on the committee.
9.9. Any salaried officer, of the Association, serving in an ex-officio capacity shall not have the power to vote. All voting members of the Committee of Management shall serve in an honorary capacity.
9.10. Any member of the Committee of Management shall not vote, or take part in any deliberation, in respect of any contract, or proposed contract, in which that member has a monetary interest, and shall declare the nature of their involvement, and then absent themselves from that part of the meeting.
10. DUTIES OF OFFICERS.
10.1. President
10.1.1. To chair all meetings unless absent therefrom, or ineligible to do so.
10.1.2. To ensure that all business is attended to: and to ensure that the duties of the other officers and members of the Committee of Management are properly performed.
10.2. Vice President
10.2.1. To chair the meetings in the absence of the president unless ineligible to do so.
10.2.2. To assist the president.
10.3. Hon. Secretary
10.3.1. To see that full and accurate minutes of all committee of management and general meetings are kept in a minute book; and to present such minutes at the following meeting to be signed by the chairperson.
10.3.2. To give notice to members of all meetings as per this constitution.
10.3.3. To send to members with their notice of the Annual General Meeting:
10.3.4. Notice of their renewal of Annual Subscriptions.
10.3.5. Accreditation forms for Group Member delegations.
10.3.6. To conduct the correspondence of the Association as requested by the Committee of Management.
10.3.7. To be responsible for ensuring that a register of names and addresses of members of the Association; and those eligible to vote he kept. To give copies of the register to the President when requested.
10.3.8. To produce a list of all members eligible to vote at all General Meetings.
10.4. Hon. Treasurer
10.4.1. To keep proper records of all financial members and all monies received and expended.
10.4.2. To see that all monies due to the Association are paid to the credit of the Association with its Financial Institution.
10.4.3. To allow any financial member to inspect all the books of account when requested in writing.
10.4.4. To ensure that all cheques are signed by members as authorised by the Committee of Management. These two signatories shall in no way be recipients of such monies.
10.4.5. To ensure that all the books of account are audited annually by an Auditor appointed by the members at an Annual General Meeting.
11. SUB COMMITTEES & APPOINTMENTS.
11.1. Sub CommitteeÂ’s may be appointed by a General Meeting or by the Committee of Management for specific periods and specific purpose. Their terms of reference shall be set out, and they shall be responsible to whoever appointed them.
11.2. All monetary decisions made by a sub-committee must be approved by the Committee of Management.
11.3. The President shall be an ex-officio member of all sub-committeeÂ’s.
11.4. The Committee of Management, at its discretion, may delegate its authority, in writing, to any person or persons for any specific purpose. Those so appoint are directly responsible to the Committee of Management through the President.
... continued Part IV