Organising a concert
Wed, 5 Dec 2007, 10:53 amLotus Dance Collective6 posts in thread
Organising a concert
Wed, 5 Dec 2007, 10:53 amHey I was wondering, particularly from studio owners what goes into the planning of a performance? Costs, venue, tones of planning I am sure! But a break down of maybe your plan at the beginning of the year.. Could help us newbie’s not miss a beat! Your students may be surprised to read what you post also.. Definitely a lot of planning and hard work
Here's my checklist for
Wed, 5 Dec 2007, 12:10 pmHere's my checklist for organising my last show (I self-produced, so the list may be different from others):
- Organise auditions/advertise
- Notify successful cast
- Get biographies, photos and contact numbers for cast
- Organise and pay for insurance
- Upload relevant info to website - for cast eyes only
- Organise a thank you present for each cast member
- Sort out costumes
- Create media releases, send out to media
- Use a list of media contacts to advertise: also make follow up calls
- Create poster
- Create postcard
- Get both printed, hand out to cast, etc.
- Create program, print it
- Create website banners, add to website
- Advertise online
- Do giveaways
- Organise cast/show photos and/or video
- Invite reviewers
- Organise a venue, booking line
- Organise festival registration (ignore this if you're not doing a festival)
- Organise rehearsal venue
- Organise rehearsal schedule: attend rehearsals
- Organise and pick up any lighting, set, props or sound equipment
- Organise lighting design
- Organise sound design
- Organise set
- Have extra CDs, just in case
- Have a tool kit and first aid kit (useful for bump ins, etc.)
- Organise transport and storage of any equipment, costumes, etc.
- Keep track of the budget, have all receipts, etc.
- Keep track of ticket sales, follow up on any outstanding money issues
- Organise copies of the script: including prompt copy
- Create cue sheets for operators
- Organise for bump out (it's amazing how easy it is to forget to prepare for it)